Travel funds
The targeted financial support of young female scientists (female postdocs and doctoral candidates) is aimed at attracting them for a scientific career. Entering into collaborations for common research contexts and forming networks for (inter)disciplinary and (inter)national exchange is an important basic skill in science. The cooperations and networks, which arise through the facilitation of participation in conference trips and research stays, thus are useful for the profiling of the individual scientist as well as for the research and work area.
The financial support of the Travel Fund in 2022 is currently paused due to third party funding requirements.
We will inform about a possible resumption of the travel fund in due time on this website.
Funding for conference travel and research stays will be possible again on a regular basis from 2023, depending on available funding.
Who is eligible to apply?
- doctoral and postdoctoral researchers (up to 6 years after completing their doctorate; child-rearing periods are additionally considered with 2 years per child)
What is specifically funded?
- support for conference trips at home and abroad (max. 2,000 euros)
- funding for research stays (up to max. 2 months, max. 5,000 euros)
- participation fees of online conferences can be financed
How can funding be applied for?
(1) Support for conference trips at home and abroad (max. 2,000 euros)
Funding is based on the funding of conference trips by the DAAD and for one conference participation per calendar year. Active participation in conferences, workshops and congresses at home and abroad can be funded. Active participation requires the presentation of a poster or a lecture at the event. There must be a correlation between the applicant's research topics and the academic focus of the event.
Travel expenses (cheapest travel route; economy class flights), conference fees, a subsidy for the costs of the stay (accommodation and meals) can be funded according to the flat rate per proven conference day in accordance with the Federal Travel Expenses Act. The maximum funding amount is 2,000 euros per application and calendar year. Travel related to a commercial activity is not eligible.
Application:
- completed application form
- abstract of the submitted contribution (poster, lecture) and a short description of the event
- confirmation of acceptance of the contribution by the conference organizer
- letter of support from the supervising professor on the importance of participating in the conference trip for academic advancement as well as a written confirmation that the chair does not have any funding options (this can be integrated directly in the letter of support)
- estimation of the expected costs
Application deadline:
no later than 4 weeks before the planned travel date
Settlement of the trip:
Please note that the trip must be applied for, approved and accounted for using the OVGU's regular business travel forms (pool of forms under travel expenses). Bookings may only be made after the Equal Opportunities Office has given its written approval or otherwise, in the case of a negative decision, you will have to pay the costs by yourself.
The reimbursement of travel expenses is based on the requirements of the Federal Travel Expenses Act and the regulations applicable to the OVGU. In addition, the OVGU's travel expense guideline of February 22, 2018 requires that the travel expense report for each booked individual item of the travel means (flight, hotel, etc.) must be accompanied by three comparison offers from various providers if the individual items are over 500 euros. You should also find out about the A1 certificate for reporting a business stay abroad (also in the pool of forms under travel expenses), which must be carried on all trips abroad on from June 2019.
The travel process, including the preparation of all necessary travel expense documents, is handled by the student's own department and then submitted to the university's internal travel cost center. For arrangements regarding the booking or cost center, please establish contact between the Office for Equal Opportunity Affairs and the person responsible for travel expense reports in your department. After the trip, the department will receive the total amount for the travel expenses incurred by rebooking order. Copies of the travel documents remain in the Office of Equal Opportunity Affairs. You are also welcome to explore the possibility of your department making an advance payment.
(2) Funding for research stays (up to max. 2 months, max. 5,000 euros)
The support funds can be used to enable longer research stays of up to 2 months per calendar year for OVGU scientists at partner institutions in Germany and abroad.
Travel expenses (cheapest travel route; economy class flights), conference fees, a subsidy for the costs of the stay (accommodation and meals) can be funded according to the flat rate per proven conference day in accordance with the Federal Travel Expenses Act. The maximum funding amount is 5,000 euros per application and calendar year. Travel related to a commercial activity is not eligible.
Application:
- completed application form
- description of the research project (max. 1 page)
- letter of invitation from the receiving institution showing the period and the focus of the research stay
- letter of support from the supervising professor on the importance of participating in the conference trip for academic advancement as well as a written confirmation that the chair does not have any funding options (this can be integrated directly in the letter of support)
- estimation of the expected costs
Application deadline:
- 4 weeks before the planned travel date at the latest
Settlement of the trip:
Please note that the trip must be requested, approved, and accounted for using the regular OVGU business trip forms (form pool under travel expenses). Bookings may only be made after written approval has been received from the BfG, or otherwise must be borne by the student him/herself in the event of a negative decision.
The reimbursement of travel expenses is based on the requirements of the Federal Travel Expenses Act and the regulations applicable to OVGU. In addition, the OVGU's travel expense guidelines of 22.02.2018 require that three comparative offers from different providers must be attached to the travel expense report for each booked individual item of the means of travel (flight, hotel, etc.) if the individual items exceed 500 euros. In addition, you should find out about the A1 certificate for reporting a business trip abroad (also in the form pool under travel expenses), which must be carried on all trips abroad from June 2019.
The travel process, including the preparation of all necessary travel expense documents, is handled by the student's own department and then submitted to the university's internal travel cost center. For arrangements regarding the booking or cost center, please establish contact between the Office for Equal Opportunity Affairs and the person responsible for travel expense reports in your department. After the trip, the department will receive the total amount for the travel expenses incurred by rebooking order. Copies of the travel documents remain in the Office of Equal Opportunity Affairs. You are also welcome to explore the possibility of your department making an advance payment.
